SPECIAL PAYMENTS AND BUSINESS
HOSPITALITY
Only legitimate payments may be made by the Group and these must be
properly recorded in the accounts.
The giving of gifts may be approved only if it is customary, reasonable and
ethical to do so, is not intended to gain unfair business advantage, does not
violate any law, and is properly accounted for.
It is unethical for employees or their families to accept business favours where
doing so will create the appearance of influencing the employee’s decisions or
actions. This includes receiving gifts (either goods or services) valued at more
than £25, numerous gifts of smaller value, or any form of pay from suppliers,
dealers or customers. This includes tickets to sporting or entertainment or
business hospitality events involving an overnight stay and/or involving travel
abroad.
Additionally, employees may not offer suppliers, dealers or customers favours
or payment or solicit funds from them for any purpose.
Employees must disclose to the company any occasion on which, as a result of
or deriving from his/her employment by the Company, he/she is offered or is
in receipt of any remuneration or benefit in kind.
Before accepting any level of hospitality beyond lunch or dinner, the express
approval of a Director should be obtained. He or she will need to ensure that
the hospitality is for the benefit of the Group’s business.
A central record will be kept by each location of any authorised gifts or
hospitality received on its behalf by its employees. The recipient is responsible
for ensuring that the gift or hospitality has been correctly disclosed on this
record. The Managing Director/Directors shall determine whether such gifts
may be retained or disposed of.