DATA
PROTECTION AND PRIVACY
The Company respects the right to privacy of its employees. However, the
Company will obtain, monitor and process personal data relating to employees
to meet its legitimate needs in connection with the proper administration of the
employment relationship, statutory obligations and the needs of the business.This may include (but is not limited to) processing data related to payment of
salary, sickness benefit and pension contributions, pregnancy and maternity
leave, mental and physical health (including dates and reasons for absence)
matters of discipline, and training and development activities.
Data may be recorded, kept or processed by the Company in hard and/or
in soft copy form. In accepting the terms of their employment, employees
consent to the recording, processing, use and disclosure and transfer to others
(where reasonable and necessary in connection with their employment and the
Company’s duties as employer) of personal data relating to them. This may
also include information and contact details in the Company’s publications
and internal and external websites including social media - please refer to the
dedicated Social Media & Online Activities policy page for further details. In
the case of sensitive data the Company will seek express consent. Employees’
rights to request copies of all personal data of which they are a data subject,
information regarding the processing of personal data and the third parties
to whom data may be disclosed under the Data Protection Act 1998 are not
affected – see also GDPR Policy.
We may also use data, which we have obtained from our systems (including
e-mail, telephone, internet usage and audio & visual CCTV), to monitor employees
and other workers, for example for the purposes of: prevention and detection
of fraud or other criminal activities; making sure our procedures and policies
are adhered to; training and monitoring standards of service and performance.We may, from time to time, undertake mystery shopping exercises within our
dealerships to monitor our level of service. Such mystery shopping exercises
may be carried out using audio and/or visual recording methods and may be
used to provide training and awareness to other members of staff.
Messages composed, sent or received through the Company’s email and
voicemail systems, the data stored on the network and the contents of any
computer assigned to employees remain the property of the Company. The
Company reserves and will exercise without notice the right to monitor, audit
and disclose the usage, activity and content of these communication and
information tools and employees’ usage of the internet. In accepting the terms
of their employment employees agree to the exercise of such rights from time
to time by the Company.
Deliberate or negligent misuse of data, whether by unlawful disclosure or
otherwise, or misuse of Company facilities may be construed as misconduct
and may result in disciplinary action including dismissal.
